SmartScan™
SmartScan™ clears away all documents and eliminates manual sorting and archiving.Via SmartScan™ customers deliver scanned material securely over the internet to SmartInfo. Every paper that is scanned receives a unique ID which makes it possible to rapidly retrieve a physical document. Paper and images together means that file storage is freed up whilst we also work paperlessly!
FAST – Great service – Satisfied customers
The ability to quickly retrieve exactly the right information is great service for customers and internally alike. Processes are made easier and the company is perceived as a modern, service-orientated and professional company. Digital document management saves thousands of working hours each year. Archiving takes 1-2 minutes and searching takes 5-10 minutes per document while a digital solution provides accurate information in seconds.
Our customers save 500 - 3 000 working hours per year through new simpler and faster ways of working.
SIMPLE – Safe for the company
Paper is sensitive information that must not be lost. In the event of fire, water leaks and so on much that is valuable can be at stake. With SmartScan™ you make all important paper documents digital, securely stored and acessible in seconds.
Instead of tired archivers you get more efficient, cheerful employees who can serve customers rather than looking for paper.
Through our services the right thing ends up in the right place. Fast, secure, simple, profitable.
SmartReader™
SmartReader is our interpretation service in which we read and interpret material and which also provides automatic recording.With the aid of the market’s best software for character recognition we make sure that the information is correct. Examples of data that is interpreted are personal ID number, name, address, telephone number, account number, e-mail address, document type, date, etc. To enhance security we then do a quality control in which we for example calculate whether the numbers in a personal ID number are feasible or that the customer number we read is in your customer register. If there are documents that deviate then these are returned in a separate queue in the archive for correction.
Lazy is SMART
Companies and organisations spend up to a third of working time on sorting, searching and archiving documents.
Is that smart, we wonder?
Why spend time on unnecessary manual time on archiving?
You see, at SmartInfo, we think that lazy is smart and now we have made it even easier for someone who wants to spend time on something else other than storing and serching information. It’s as simple as this: You put the documents into the scanner, press a button and a process starts that converts information on paper into searchable digital info, Smartinfo!
TRAINING IN A COFFEE BREAK
We go through what the staff at the office need to learn during a coffee break. What was previously time-consuming, complicated and long-winded is now simple.
Through our services the right thing ends up in the right place. Quickly, securely, simply and profitably.
SmartArchive™
SmartArchive™ is an online-based paper information vault that helps keep track of scanned papers, email, pdf’s and other files in order.Why SmartArchive™
- Finds information in seconds
- Track original documents to the right box in the archive
- Access anywhere and ”bank secure”
- Offers access control, the right information to the right person
- Easy to use, training in quarter of an hour!
This offers you the ability to search EVERYTHING that is interpreted and lightening-fast access to searched information.
SmartArchive™ is offerred as a service by us via the internet with security solutions equivalent to those available at internet banks.
WHAT HAPPENED TO THE DIGITAL REVOLUTION?
The digital revolution looks as though it has made some progress along the way. However, according to surveys 80% of all transfer of information transfer takes place in paper format. As long as there is paper that must to be handled by human hands there is the risk that the information is mislaid or lost.
As many as 15 % of a company’s documents risk being archived in the wrong place each year. With our services these risks are eliminated while employees are satisfied and customers happy.
To give an idea about what our customers have saved on the new smart ways of working we can mention:
- 25 000 000 Swedish crowns
- 52 000 working hours
- 5 000 metres of shelf space.
Did you know that companies in Sweden spend on average 20 hours a month on searching for information? This means a production loss of 7 700 Swedish crowns per month and employee. In one year that amounts to a loss to the company of up to 80 000 Swedish crowns per person.
Through our services the right things end up in the right place. Fast, secure, simple and profitable.
